County awards shelter bids

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By Phyllis McLaughlin

Trimble County voted Monday night, April 16, on a flurry of  bids from contractors hoping to win portions of the animal shelter project.

Project manager Tony Walker submitted bids for several portions of the project, including the construction of interior walls and installation of roof trusses, painting of the entire interior, roof installation, and siding and gutter installation.

Sexton Insulation and Gutter Co. of Louisville was the sole bidder for insulating the facility, offering to install paper-backed insulation for $1,695 or blown-in insulation for $1,175. The court voted unanimously to accept the lower of the two proposals.

Four contractors submitted bids to frame in the interior walls and set trusses. The winning bidder was Ken Skinner Construction of Eminence, which bid $2,600 to do the work, including laying the sheeting and felt for the roof. The court also accepted two options offered, including a bid of $691 to install a metal ceiling and $450 for soffet and gutter work. Accepting the options is a formality, said County Judge-Executive Randy Stevens, who said the court can accept other bids on those two items, if necessary.

Raymond Hendricks Jr. of Can Do Construction bid $10,400 for the project, labor only, adding an additional $3,120 to the bid to install roof sheeting. Green Forest Restoration of Louisville bid $7,760 and CLS Builder and Design of Lawrenceburg bid $3,000.

Walker said Skinner’s bid was the only one of the four that was complete, in accordance with project specifications.

Walker submitted two bids for materials. Probuild of Shelbyville bid $5,722 to provide and deliver the shingles, plywood and wood boards and other materials needed for the interior walls and roof. Bedford Hardware Plus bid $5,666, but that did not include delivery of the materials. Walker said accepting Bedford Hardware’s bid would mean that the county would be responsible for transporting the materials from the store, located in downtown Bedford, to the site, located on Sulphur Road, across from Valley View Landfill.

The court accepted Probuild’s bid, based on delivery, but moved to reconsider Bedford Hardware’s proposal if arrangements could be made to deliver the materials to the site for the same amount.

Three companies bid on installation of siding, which includes labor and materials. Walker said that unlike the other materials needed for the project, the amount of siding is minimal and it made sense to have the contractors include the materials they would need in their bid.

Al Hartlage Siding Inc. of Sulphur was the winner, bidding to do the project, including gutters and downspouts, for $3,445. Also bidding was Can Do Construction, which bid $7,768 for labor only, and DBJ Enterprises of La Grange, which bid $4,234, including materials and labor.

David Clark of Sulphur won the bid to paint the entire interior of the facility, which includes one coat of primer and two coats of epoxy paint on all interior walls. Clark bid $6,552, which is for labor only. The county will purchase the paint, Walker said.

Also bidding was Can Do Construction, which priced the job at $8,335.

Installation of the roof was awarded to Bulldog Home Improvement and Mowing of Smithfield, Ky., which bid $1,100 to install shingles, drip-edging, ridge vent and hand-drive the nails.
Also bidding was Andy Watson of Trimble County, who bid $1,400 for the job; Green Forest Restoration, which bid $1,690; and Can Do Construction, which bid $5,560.

After all the bids were awarded, Stevens told the court that he believes the county is “being rewarded” for choosing to build the facility, which it will share with Henry County, using a project manager instead of a general contractor.

Trimble County, which is in charge of building the facility because the land on which it sits was donated to the county by Valley View, is paying Walker $15,000 to complete the at or below $250,000. That amount includes a state grant of $150,000, with the remainder of the cost split between the two counties.

“We’re getting a building for roughly one-third of the apparent low-bidder,” he said, referring to the previous construction bids that ranged from $354,000 to $585,000 in two rounds of bidding. All of the bids were rejected.

“That proves two things: One, that it was the right thing to do, hiring a project manager; and two, that we apparently chose a project manager who took it to heart” that he was spending taxpayers’ money, Stevens said.

Another plus is that those contractors hired for each portion of the project are local and, therefore, people “we know,” Stevens added.

Fiscal Court directed Walker to contact 5253 Design Group in Louisville, the firm that designed the facility, to see about obtaining new specifications for the heating, ventilation and air-conditioning system.

Stevens said that while 5253’s Chris Cottongim believes the system specified is the best for controlling odor in the facility, it is the most costly and least cost-effective system, in terms of utility bills and mainenance.

Walker told the court that, according to electricity costs quoted by LG&E, electric alone could cost as much as $7,000 a year for the 2,100-square-foot facility.

Because of the amount of air circulation, Stevens said the system would be like “trying to heat your house in the wintertime with the windows open. … I want it to be comfortable [inside] for the workers and the animals, but it’s an expensive system, at the front end, and with monthly bills and maintenance.”

In other business, the court approved the purchase of a used side-arm mower for the county Road Department. The county was the winning bidder and will take ownership of the 2007 TL 90 for $37,500, which includes $5,000 for delivery from Princeton, N.J.

The court also voted unanimously to consider purchasing a Total Patcher, a road-patching machine demonstrated earlier that day on Martini Lane. Cost of the machine is $69,200.

The consensus vote allows Stevens time to determine if the company selling the equipment has state bid approval, which means the county could circumvent the bidding process because the item exceeds the $20,000 limit.

Stevens said he plans to conact the Kentucky Association of Counties to see what financing might be available to spread payment for the machine over a one- to 10-year period.